African Mountain Research Foundation resects your privacy. This privacy policy explains who we are, how we collect, share and use personal information, and how you can exercise your privacy rights. We recommend that you read this privacy policy in full to ensure you are fully informed.

If you have any questions then please contact us using the contact details provided at the end of this policy statement.

1. About us

African Mountain Research Foundation is a UK registered charity (Charity Number: 1194644) which aims to safeguard southern Africa’s mountain systems by generating high elevation hydro-meteorological data and nurturing an active community of regional mountain science practice.

2. Data protection principles

We will comply with GDPR (General Data Protection Regulation) data protection law. This means that the personal information we hold about you will be:

  • Used lawfully, fairly and in a transparent way.
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  • Relevant to the purposes we have told you about and limited only to those purposes
  • Accurate and kept up to date.
  • Kept only as long as necessary for the purposes we have told you about.
  • Kept securely.

3. Information about you

Personal information we collect may include your name, title, email address, physical address, telephone number.

4. How we collect information about you

We collect information from you in the following ways:

When you interact with us directly: This could be when you enquire about our activities through the contact us form or make a donation.

When you interact with us through third parties: When you make a donation through a third party such as JustGiving or other online donation platforms and provide your consent for your personal information to be shared with us.

When you visit our website: Our website collects non-personal information which might include which pages are visited most often and stories or information is of most interest to you. We use “cookies” to help our website run effectively. Please see the section about cookies.

5. Why we collect information about you

Information you have provided whilst making a donation, registering on our website, sending an enquiry will be used:

  • When you have freely given, specific, informed and unambiguous consent to the processing of your personal information for one or more specific purposes.
  • To process your donations or other payments, to claim Gift Aid on your donations and verify any financial transactions.
  • We may also use personal information to check that we are fundraising in accordance within the law and our internal policies and procedures.
  • When we need to comply with a legal obligation and are asked by legitimate authorities to share this information.

6. Emails

When you provide us with an email address, and we have your explicit consent to do so, we may send you information from time to time about news, events and projects that are in need of funding. Your email address will be stored on our secure database in the UK.

7. How we share your information

The personal information we collect about you will be used by our staff. We are committed to protecting your personal data and therefore it will never be disclosed to external organisations.

8. Your rights to access, update, correct or delete your information

Under the General Data Protection Regulation 2016/679 you have the right to:

  • Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party.

We want to make sure that your personal information is accurate and up to date. If your information changes or you think the information we have is incorrect, please change your details by logging in to our website or let us know so that we can make the necessary amendments to our records.

If you do not want to receive any further information about our activities and would like us to remove your name from our mailing list, please contact us to let us know.

9. Legal basis for processing data

We process personal information as a data controller as described in this section, where such processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. Our legitimate interests typically include: improving, maintaining, providing, and enhancing our website, projects, products and services; ensuring the security of the Services and our Website.

10. Cookies

Like many websites, we use cookies, or tiny pieces of information stored on your computer, to verify who you are. There are cookies for logged in users and for commenters. We do not actively place or monitor any other cookies via our website. We are using Google Analytics to measure website data which enables us to better understand website usage and improve the experience for our visitors.

11. Data retention

We will only keep your data for as long as is necessary, which may be to fulfil statutory obligations (for example, the collection of Gift Aid). We will delete your information as soon as there is no longer any legitimate reason to retain it.

12. How we keep your data safe

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

Changes to this privacy notice

We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.

Contact us

If you have any queries about this policy or any complaints with regard to the administration of the policy, please contact us through